Receptionist-Office Administration Job in Calgary
Job Description
This Receptionist/Office administrator provides secretarial, clerical and administrative support that assist in insuring administrative services in an effective and efficient manner. It offers a variety of tasks to include filing, telephones, data entry, processing invoices, basic understanding of math and working with numbers. You must be a self starter who enjoys helping others and like a busy environment. Customer service skill are required, being able to multi task is essential and ability to prioritize. Training will be offered to the enthusiastic candidate.
Responsibilities:
- Work in administration, data entry and maintenance of documents, and payment tracking
- Process cash sales (visa, master card, debit and cash transactions)
- Prepare, review, sort, code and total cheques and direct deposits, visa master card, debit and cash. Enter into company accounts receivable system for reconciliation
- Issue and process invoices, using in-house systems and fax/email paperwork for direct shipments as requested from Warehouse and other branches
- Sort entered A/P invoices in weekly folders. Transfer the data from the packing slips to company utilized software. Print and review payment list, request invoice printing, sort and distribute daily reports
- Handle incoming calls and email requests for MTR’s
- Assist team members with department projects and tasks as needed
- Provide superior customer service when dealing with internal and external stakeholders
- Other duties as requested/directed
Education and Experience:
- Administration experience an asset
- Completed Grade 12 with some Post Secondary education
Requirements:
- Intermediate proficiency with MS Office (Excel, Word, and Outlook)
- Ability to learn and adapt to changing systems and new technology and procedures
- Effective listening and communication skills with superior telephone etiquette
- Accuracy and attention to detail
- Effective organizational and planning skills
- Ability to work independently and help Associates in a team environment
- Ability to multi-task and prioritize (excellent time-management skills)
- Demonstrate a positive attitude, enthusiasm and ability to appropriately handle stress
- Ability to maintain confidentiality and process information with due care
- Very self motivated with the ability to see what works needs done in a busy environment
KellyDirect eliminates the need for you to spend time searching the Internet, scouring job boards, or attending networking events. Our consultants take that burden off you and assure that the time you invest is focused and productive by matching you with the positions and companies that best fit you and your career goals. KellyDirect places its candidates into permanent job positions
We thank you for applying and will be reviewing your experience and qualifications relative to the requirements of our job posting to this position. If you are a candidate we wish to interview, we will contact you. Only those candidates who will be considered further will be contacted by our office. However, please feel free to consistently review and apply to other opportunities for which you are qualified, as we post all open positions on our website.
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