Executive Assistant Job in Toronto, Ontario Canada

Executive Assistant

Salary up to $55,000 + Paid Overtime + BONUS

Excellent Benefits + 3 Weeks Vacation

Our client, a financial institution with the prestigious distinction of being recognized as one of Canadas Top Employers, is looking for top talent to join their team! We are currently seeking a highly motivated and professional Administrative Assistant with excellent technical skills to join their fast paced and dynamic team.

The ideal candidate will provide a high level of administrative support to a small team of very successful executives. Use your excellent organizing and multi-tasking skills to manage calendars, prepare documents, track expenses, coordinate events and execute a variety of other administrative tasks as required. If you are an experienced Administrative Assistant who thrives in a fast-paced environment and enjoys a challenging role that offers great variety, then this may be the perfect opportunity for you!

Responsibilities

Provide calendar management of daily activities for the executives Schedule and organize meetings, including coordinating appropriate logistics Efficiently manage and promptly respond to all incoming enquiries/requests for information independently or re-direct to the appropriate person or area Prepare client-facing correspondence, reports, presentations and documents Provide accurate, organized and efficient support in conducting research and collecting and tracking data/research information

Coordinate complex international travel arrangements, conferences and other events

Manage the database for the group and run reports

Prepare, track and file expense reports for each member of the group

Photocopy, scan and bind presentation materials and other various documents

Perform other administrative as required

Ensure the timely communication of issues that are relevant to the team and encourage a good working relationship with other teams

Skills & Qualifications

Undergraduate degree or equivalent demonstrated experience

Experience in the Financial Industry an asset

Canadian Securities Course an asset

Superior interpersonal and communication (written and verbal) skills

Advanced knowledge of Microsoft Word, Excel, PowerPoint and Outlook

Please send your resume to: JTCResume@Bagg.com